How to configure Single Check-In Attendance Policy in Zoho People

How to configure Single Check-In Attendance Policy in Zoho People

 Overview 

The Single Check-In Attendance feature in Zoho People allows administrators to configure attendance in a way that employees are required to check in only once per day, without performing a check-out. Once the employee checks in, attendance for the day is automatically marked as Present. 

This feature is managed using a Specific Attendance Policy in the Attendance module. 

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Configuration Steps 

Step 1:  Navigate to Settings → Attendance → Attendance Configuration → Specific Policies 

Click Add New Policy. 

 

 

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Step 2: Add Policy Details 

Provide the following details: 

    • Policy Name: Example – Single Check-In Attendance Policy 

    • Applicable To:  

                                     1.Department 

                                     2.Role

                                                 3. Specific Users

 

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Step 3: Configure Working Hours 


Under Working Hours Settings: 
  1. Select First Check-in & Last Check-out 

           This ensures attendance is calculated based on the first check-in of the day. 

  1. Configure Lenient Mode 

           Under Lenient Mode, choose one of the following: 

Manual : 

  1. Prompts the admin to enter Total Expected Working Hours per Day 
  2. Suitable when working hours vary 

Shift Hours (Recommended for this setup) 

  1. Select Shift Hours 
  2. The system automatically sets Expected Hours per Day as the duration of the assigned shift 

For a single check-in setup, Shift Hours is recommended. 

 

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Step 5: Save the Policy 

Review the configuration and click Save to activate the policy. 

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Attendance Behavior 

  1. Attendance is marked Present after a single check-in 
  2. Check-out is not mandatory
  3. Attendance is calculated based on shift duration 
  4. Weekends and holidays are automatically calculated based on the organization’s calendar 
  5. For leave days, employees must apply for leave to record absence 

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Admin Verification – Checking Attendance for Employees Assigned to This Policy 

Administrators can use the steps below to view and verify attendance for employees who are assigned to this specific attendance policy. 

  1. 1. Go to Operations → Attendance → User Specific Operations 


 

  1. 2. Enter the name of the employee to whom the policy is applied 

  1. 3. Switch to Calendar View 

  1. 4. Click on a specific date. 


You will notice: 

  1. The check-in time is displayed 
  1. No check-out entry is present 
  1. Attendance is still marked as Present 

This confirms that the single check-in attendance policy is working as expected. 

 

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Summary 

The Single Check-In Attendance Policy simplifies attendance tracking by allowing employees to mark attendance with just one check-in. It reduces dependency on check-out actions while ensuring accurate attendance calculation based on shift hours, holidays, weekends, and approved leave records. 

 

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